Case Study: Data Sharing Foundation in a University


About The University

The University has a name that is known worldwide as one of the top Universities in the United States, and teaches more than 26,000 students. With over 1,200 non-medical and over 1,200 medical faculty, the school boasts an impressive ratio of student-teacher in its academic programs.


The University had grown its academic programs over the years, and each program’s need to consume data grew accordingly. Because individual programs within Universities are run as autonomous schools of excellence, their practices in sharing data are often highly disconnected. This holds true in nearly every large University in North America. While this autonomy from the central administration creates focus for the school, it also creates boundaries to operational cohesion in accessing data. Thus when data is shared between the administration and the individual schools, the distance can seem similar to sharing data between two separate companies.

For The University sharing of data was managed through a direct data extraction tool which provided connectivity to centralized data systems. However, these direct data extractions did not provide the appropriate level of auditing and security. Establishing connectivity to data was a process which nobody inside of the University wanted to engage in. This is because the process put the IT data team in a gatekeeping role.

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